Legal Notice & Data Protection
DATA PROTECTION AND PROCESSING OF PERSONAL DATA IN UEF
Data protection is a fundamental right that safeguards the rights and freedoms of data subjects when personal data is processed. The purpose of data protection is to define when and on what conditions personal data can be processed.
The processing of personal data must always be based on law. The EU’s General Data Protection Regulation (2016/679, GDPR) becomes enforceable from 25 May 2018. The GDPR specifies and unifies the rules of personal data processing in the EU Member States. The requirements of the GDPR need to be observed in all processing of personal data: within processes, information systems and acquisitions.
The most important change introduced by the GDPR is accountability. In other words, it is not enough to merely comply with personal data legislation; we also need to be able to demonstrate this compliance through, for example, various documents.
For supervisory authorities, the GDPR gives more power, including the possibility to impose financial sanctions (fines) in case of negligence. For citizens, this means better informational self-determination.
Processing of personal data
Personal data refers to any information that can be traced, either directly or indirectly, to an identifiable person. For example, a person’s name, social security number, occupation, location data, email address, photograph, voice, IP address and even vehicle registration plate may constitute personal data which needs to be processed by taking the person’s privacy protection into consideration.
What changes with the GDPR?
The university is required to:
Data subjects have more and increasingly specific rights. Persons whose information is being processed are called data subjects.
Data subjects have the right, e.g., to:
To exercise his or her rights at the University of Eastern Finland, the data subject can make a request via the university's e-Services (staff and students), via a form available on the university’s website, or by contacting the university’s Data Protection Officer.
At the University of Eastern Finland, personal data are processed within the following processes. Please refer to the list below to learn more about the processing of personal data.
Photos: University of Vienna, unsplash.com, pixabay.com; Агзам Гайсин on Pixabay; Kuopion Saana
Contact information - University of Eastern Finland
The switchboard number for all UEF campuses is +358 (0)294 45 1111
Business ID of the University of Eastern Finland: 2285733-9
E-mail for personnel: firstname.lastname(at)uef.fi
The registry office e-mail: kirjaamo(at)uef.fi
For Masters' Programmes: admissions(at)uef.fi
For Exchange Studies: international(at)uef.fi
Yliopistokatu 2, FI-80100 Joensuu, Finland
P.O. Box 111, FI-80101 Joensuu, Finland
Fax: +358 13 318 039
Yliopistonranta 1, FI-70210 Kuopio, Finland
P.O. Box 1627, FI-70211 Kuopio, Finland
Fax: +358 17 162 131
Kuopio University Hospital, clinics
P.O. Box 100, FI-70029 KYS, Finland
Switchboard: +358 17 173 311
The university receives e-Invoices by Itella Information Oy´s e-Invoice service. If the supplier is not able to send e-Invoices, they can send a paper invoice to the P.O. Box address below.
Invoicing address for electronic invoices:
Electronic invoicing address: 003722857339
EDI code: 003722857339
Operator: OpusCapita Solutions Oy
Operator code: E204503
Invoicing address for paper invoices:
University of Eastern Finland
P.O. Box 96404
The university VAT-number: FI22857339
Please note the following additional information concerning data protection: At our events you will be asked to wear a name badge. Furthermore, at events organised by us photos might be taken or films shot, members of the press might attend, lectures might be transmitted virtually via a software still to be specified, there might also be video conferences or live streamings with or without recording. Upon request we will gladly provide you with more details, or ask us on-site during the event.